NOTICE of ANNUAL GENERAL MEETING
Thu. August 27, 2020 at 5.30 pm.
(updated July 18/2020)
LOCATION – STIRLING THEATRE, 41 WEST FRONT ST, STIRLING
Now that we have entered into Phase 3 of reopening in our region, we are able to hold our Annual General Meeting in the main auditorium of the Stirling Theatre with physically distanced measures and all other safety precautions in place. We will seat Members at least 6’ apart and provide hand sanitization. We ask that all attendees wear face masks if you are able.
INTENTION TO SEEK ELECTION AS A DIRECTOR
Any person wishing to seek election as a Director must file their intention to stand for election, in writing, at least 72 hours in advance of the AGM, by Mon. August 24, at 5:30 PM.
Please email the Board Secretary, c/o General Manager, Marilyn Lawrie by clicking here, or mail in advance for arrival by the deadline to: Stirling Festival Theatre, PO Box 95, Stirling ON, K0K 3E0.
We need to know how many attendees to expect. Please RSVP your confirmation to attend by Tuesday, August 25, 2020 at 4 PM to 613-395-2100 / 1-877-312-1162 or click here to email General Manager, Marilyn Lawrie.
All paid up Members (those who have purchased or renewed their Membership since August 27, 2019) are entitled to participate and have one vote.
VOTING BY PROXY
Members unable to attend can instruct another person, who need not be a Member, to vote on their behalf by means of a written proxy. This must be forwarded in advance to Board Chair, Andrew Marre by clicking here no later than Tuesday, August 25, 2020 at 4 PM.
- Your proxy vote notice should include:
Your name, address, contact info, date and your scanned signature (not digitally produced)
- Sample proxy vote notice content: I, <my first name, last name>, being a voting Member of the Stirling Festival Theatre Inc., hereby appoint <first name, last name> as my proxy to vote on my behalf at the Annual General Meeting of the Stirling Festival Theatre Inc. be held on August 27, 2020 and at any reassigned date or adjournment of the Meeting thereof. <signature>
- For the Agenda, click here.
- For more information about our Annual General Meetings, click here.
PLAN B: Should the re-opening situation change between this notice and the AGM and in the event that the provincial and local health authorities will not allow public gatherings of this nature, we shall hold the meeting online by Zoom.
We recommend that you install Zoom (free version) on your computer if you do not have it already. You can also join the meeting without Zoom by joining from your web browser. You will also require a webcam and microphone/speakers, items that are usually built in to computers. Click here for some further Zoom information about joining a meeting from your browser.
The day before the meeting, you would receive a Link, a Meeting ID and a Password by email. Just before the meeting time, you just click on the link, enter the information and you will be admitted to the meeting.
We shall provide an update to all Members, only if we have to move to Plan B.